Privacy Policy

Introduction

This privacy policy sets out how the International Pediatric Nephrology Association uses and protects any personal data that you give to us. We processes personal data as a data controller pursuant to the General Data Protection Regulation (GDPR).

Personal data is any information relating to an identified or identifiable living person. When collecting and using personal data, our policy is to be transparent about why and how we process personal data.

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified, then you can be assured that it will only be used in accordance with this privacy statement.

We may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

If you have any questions or comments about our privacy policy, please write to us at office@theipna.org

What we collect

We may collect the following information:

Name and job title
Contact information including email address
Demographic information such as postcode, preferences and interests
Other information relevant to customer surveys and/or offers
Credit/debit card information provided to us other than online

What we do with the information that we gather

We require this information to understand your needs and provide you with a better service, and for the following reasons:

Internal record keeping
We may use the information to improve our products and services
With your consent, we may periodically send emails which we think you may find interesting, using the email address which you have provided
With your consent, you receive each month a notification from Springer about the latest issue of the Pediatric Nephrology Journal
From time to time, we may also use your information to contact you. We may use the information to customize the website according to your interests
If you sign up to a network, your contact details (among other information) can be seen by other members of the same network

How long we keep the information

We retain the personal data processed by us in a live environment for as long as is considered necessary for the purpose(s) for which it was collected (including as required by applicable law or regulation, typically 6 years).

In addition, personal data may be securely archived with restricted access and other appropriate safeguards where there is a need to continue to retain it.

Security

We are committed to ensuring that your information is secure. Staff are trained on data protection, confidentiality and security.

We have a framework of policies and procedures which ensure we regularly review the appropriateness of the measures we have in place to keep the data we hold secure.

If you pay your fees by credit or debit card, we will not retain your card details after processing your payment. You will need to resubmit this information for future transactions.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use Google Analytics to collect information about how visitors use the website. This measurement service enables us to monitor and improve how the International Pediatric Nephrology Association website is used. These cookies collect your data anonymously.

We use cookies in some other ways which help us to provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. They also enable us to provide our members with services such as access to member-only content or profile details. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website.

Locations of Processing

Where possible, personal data resides within the Czech Republic territory but may be transferred to, and stored at, a destination within the European Economic Area (EEA). It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers (such as, but not limited to Springer and IPNA Congress PCOs). We will take all reasonable steps to ensure that your data is treated securely, in accordance with this privacy statement.

We have taken steps to ensure all personal data is provided with adequate protection and that all transfers of personal data outside the EU are done lawfully. Where we transfer personal data outside of the EU to a country not under the jurisdiction of the European Commission data protection regulations, the data is still transferred following the requirements of the European Commission because of reciprocal agreements with other countries.

Your rights

Individuals have certain rights over their personal data and we are responsible for fulfilling these rights as follows:

Individuals may request access to their personal data held by C-IN
Individuals may request us to rectify personal data submitted to us or, where appropriate, contact us via the relevant website registration page or by amending the personal details held on relevant applications with which they registered
Individuals may request that we erase their personal data
Where we process personal data based on consent, individuals may withdraw their consent at any time by contacting us or clicking on the unsubscribe link in an email received from us
Individuals may have other rights to restrict or object to our processing of personal data and the right to data portability
Individuals may request information about, or human intervention into, any automated data processing that we may undertake

Controlling your personal information

Data Processor:

C-IN, 5. Května 65, Prague, Czech Republic

Data Controller:

IPNA, C/ O Division of Pediatric Nephrology, Children’s Mercy Kansas City

2401 Gillham Road, Kansas City, MO 64108, USA

More information:

Find out more

If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at office@theipna.org

We will not sell, distribute or lease your personal information to third parties unless it is necessary for us to fulfill our obligation to you, we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.